Terms and Conditions

1. DEFINITIONS

‘The Business’ means In Tents Parties 786993303

‘The Hirer’ means the person(s) hiring equipment.

‘The Equipment’ means goods hired

‘The Booking Agreement’ means the booking agreement of the equipment ordered, including Terms and Conditions.

‘The Event’ means the event, gathering or occasion, for which the equipment is being provided.

‘The Website’ means the business website www.facebook.com/intentsparties

2. BOOKING AND SECURITY DEPOSIT

A booking deposit of $100 for the large bell tent and $10/tent for the individual indoor tents, is due at time of booking to hold your Event date(s). Payment of deposit must be in the form of cash or email transfer. Payment details will be discussed during booking. The deposit shall only be paid upon acknowledgment of the terms and conditions of this agreement.  Deposits are refunded after pick up and inspection of the Equipment (for full details see section 12. DAMAGE TO THE EQUIPMENT)

3. FINAL PAYMENT

All outstanding payments are due a minimum of 48 hours prior to the date of the Event.  This includes the full rental amount plus any delivery and set up cost. Balances to be paid will be stated on the invoice. Final balances not received prior to this deadline will result in the cancellation of the Event.  Equipment and services booked by the Hirer for the cancelled Event date(s) will then be made available to other Hirers.

4. CANCELLATION OR RESCHEDULE

For cancellations made for any reason more than 48 hours prior to the Event, the Booking and Security Deposit will be forfeited by the Hirer.  For cancellations within 48 hours of the Event. If you need to reschedule for any other reason, we will gladly offer you the next suitable date available. 

In Tents Parties always reserve the right to cancel Booking Agreements should issues arise due to the safety of our staff or conflict between parties with a full refund.  

5. DELIVERY, SET UP & DISMANTLE FEES

The Business will personally deliver, set up and return the following day to dismantle the Equipment to an address nominated by the Hirer if requested and invoiced.  Delivery rate is based on your distance from Medicine Hat, Alberta as follows: 

0-70km - $0

70-100km - $100

Will not travel further than 100km

Distances are calculated according to Google Maps' fastest route.

6. FORM OF PAYMENT

Payment(s) can be in the form of email transfer to partiesintents@gmail.com, debit, or cash. Cash and debit deposits can be made in person by scheduling a time for us to meet up. 

7. DELIVERY OF GOODS

The Business will only deliver Equipment personally to the Hirer.  The Hirer must therefore be present at the nominated address to accept the Equipment at an agreed upon time.  Failure of the Hirer to be present for collection will result in cancellation of the Event.  Cancellation policy will then apply.  Onus is on the Hirer to inspect Equipment upon receipt and report (to the Business) any damage to Equipment or discrepancies to the Booking Agreement, whilst the Business is present.  The Business may, through negotiation with the Hirer, attempt to resolve any such faults or discrepancies prior to the Event where practicable.  The Business is not obliged to compensate the Hirer for any such faults or discrepancies reported after the Event.

8. SETUP OF EQUIPMENT

The Hirer is responsible for ensuring sufficient space is available. The Website of the Business provides necessary details of space required.  Due to the nature of our quickly changing weather in Alberta, the outside set up of the bell tent will be canceled if we consider weather too extreme. For Delivery and Set up packages the Hirer is responsible for ensuring space is clear. The Business will set up and dismantle Equipment in accordance with description of product and services outlined on the Website.

9. COLLECTION OF EQUIPMENT

The Business will only collect Equipment personally from the Hirer.  The Hirer must therefore be present at the nominated address to return the Equipment at the agreed upon time.  Failure of the Hirer to be present for collection will result in additional hire charges.  The Business will dismantle and pack Equipment for collection.

10. CLEANING

Linens are not to be washed by the Hirer. If they are returned stained or excessively dirty a cleaning fee will apply and will be deducted from your Booking & Security Deposit. 

11. DAMAGE TO EQUIPMENT

Deposits are refunded after pick up and inspection of the Equipment. Damage to, or breakage of Equipment during the hire period is the responsibility of the Hirer. In Tents Parties reserves the right to withhold the Booking & Security Deposit to cover the cost of the damage. To protect the equipment from damages, No slime, No nail polish, No markers, No red dye, No smoking, No vaping.

12. LIABILITY OF THIRD PARTY

The Business will not be liable for any claim for personal injury, death, loss or damage to any persons or property however caused. The Business decision is final in all matters relating to these terms and conditions